Capture/Proposal Manager

Full Time
St. Louis Metro


Location: O’Fallon, IL


The Proposal Manager will have the responsibility of coordinating all phases of the company’s proposal process in response to requests for proposals (RFPs). The ability to meet deadlines, a commitment to teamwork, and detailed follow-through will be the key to success in this role.



Proven ability in planning, producing and delivering compliant proposals within a complex business environment. Experienced in scheduling and running proposal kick-off meetings, leading storyboarding sessions, facilitating key review meetings / final document review, coordinating proposal governance / sign off, document production and delivery of the completed proposal. Experienced in coordinating and updating Content Management System.


Responsibilities include:

  • Exercising full responsibility for complex proposals and bid preparations
  • Evaluating and understanding client requirements for incoming Request for Proposals (RFPs), Request for Information (RFI), Market Survey and Sources Sought
  • Communicating and influencing at a senior level; including, but not limited to bid/no-bid decision making process
  • Coordinating proposal efforts with Division Leaders, Contract Managers, Contractors, Subcontractors, Finance and Human Resources
  • Preparing and maintaining a proposal calendar/timeline
  • Orchestrating the proposal effort; coordinating efforts and ensuring stakeholder timelines are met; including a proper color review of all proposals
  • Delivering compliant, professionally produced proposals within customer defined timeframes
  • Coaching teammates in persuasive writing and proposal best practice
  • Managing document templates and alignment with company branding
  • Collaborate cross-functionally with all departments to gather and write proposal content and ensure technical accuracy and adherence to company positioning
  • Responsible for hands-on proposal writing, coordination, and development efforts
  • Coordinating and editing technical inputs for grammar and clarity; revising and improving technical content prepared by other departments, to ensure readability and compliance, without distorting original intent
  • Communicating clear, concise answers to customer inquiries or requests for clarification
  • Providing a quality assurance check for all document deliverables.
  • Tracking and reporting proposal win/non-win information to help evaluate the performance of our business development proposal process


Knowledge and Skills:

  • A working knowledge of Shipley proposal processes preferred
  • Familiarity with Teaming Agreements, Non-Disclosure Agreements and Joint Ventures
  • Excellent verbal and non-verbal communication skills
  • Strong research, writing, proofing, formatting, and editing skills
  • Proficiency in Microsoft Office; including Word, PPT, Outlook, and Excel,
  • Proficiency in desktop publishing and CRM software
  • Ability to work independently or function effectively as a member of a team
  • Ability to multitask, coordinate multiple proposals, and meet short timelines/deadlines.
  • Ability to remain adaptable to changing requirements and deadlines
  • Ability to work in a dynamic environment; balancing strategic and tactical responsibilities
  • Ability to work flexible hours (nights, weekends, and holidays), to meet deadlines



Education and Work Experience:


  • This position requires a minimum of a 4-year degree from an accredited college or University and 5-10 years’ capture/writing proposal experience.

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